Supplier Self Assessment

Welcome to the Supplier Self-Assessment section. The supplier assessment is one very important cornerstone in our overall purchase process and since we constantly seek for new challenging opportunities we want to know whom we are possibly dealing with before we decide to do so or not.

This is where the Supplier Self-Assessment comes into place as an initial step in this evaluation process. If you have true interests in doing business with us and believe that you can contribute in our value-chain you must first of all submit your answers to the questions addressed in this section. Your answers will form the base for our initial strategic decision and we will of course give you feedback as soon as possible after we have received your self-assessment. We advise you to carefully study our general Terms & Conditions, Purchase Policy, Code of Conduct and CSR before you start answering the questions.

Please also note that if you would like to add any presentations or other type of printed information, please send these documents separately to us on purchase@cejn.com        

Company Data 
Company name
Visiting address
Payment address
D-U-N-S or company registration No.
Company rating (by Dun & Bradstreet or equivalent evaluation/rating)
Central telephone number
Central e-mail (when applicable)
Company website
  
COMPANY CONTACTS & COMMUNICATION
(name and e-mail address)
 
Owner (when applicable)
President/Managing Director
Sales/Marketing/Key-Account Manager
Quality Manager
Preferred languages of communication (specify the language or languages applicable to use in communicating, verbally or in writing, with your company)
  
COMPANY AND BUSINESS OVERVIEW 
Short description of company or group structure (single legal entity or belonging to a group of different legal entities)
Type of ownership
Established since
Company sales turnover value development (last 3 years)
Percent (%) of domestic sales versus export sales turnover value during the last year
Number of employees (separate blue and white collar workers)
Are you a manufacturing or a trading company? If both, please specify the percent (%) of manufactured goods versus traded goods sales turnover value during the last year
Core business and competence (what is the actual core business and -competence of the company?)
Additional business and competences (excluding the core business and -competence what other services or goods can be provided by your company)?
Preferred business terms and conditions offered to customers (payment terms, delivery terms, shipment terms, trading currencies etc.)
Have you understood the CEJN Terms and Conditions (available on www.cejn.com/Guides & Support/Supplier Center) and do you confirm your acceptance and alignment with these Terms and Conditions?


If no, please clarify
Do you work with or sell any own brands or products developed by yourself (if so, please specify) or are you solely manufacturing parts or products to OEM-customers (specifications/drawings owned by your customers)?
Number of customers in total
Specific reference customers (names of reference customers)
Specific reference customers share in percent (%) of total sales turnover last year
Do you have a documented and communicated vision for the company?
Do you have a documented and communicated mission for the company?
Do you have a documented and communicated strategy for the company?
Do you have documented and communicated core values for the company?
Have you understood the CEJN Code-of-Conduct and Corporate Social Responsibility guidelines (available on www.cejn.com/Guides & Support/Supplier Center) and do you confirm your acceptance and alignment with these guidelines?


If no, please clarify
Do you have your own documented and communicated Code-of-Conduct guidelines?


Do you have your own documented and communicated Corporate Social Responsibilitiy guidelines?


Do you have your own documented and communicated Sustainability guidelines?


Do you work in alignment with the UN ten principles (Global Compact) guidelines?


Do you have a policy regarding operations in or with conflict-affected countries?


Do you work with specific Key-Performance-Indicators (KPI:s) in your operations in order to drive your company development towards specific targets?


  
GENERAL QUALITY- AND ENVIRONMENT 
Do you have a Quality Management System already in place? If yes, please specify (ISO, TS etc.)
If no, do you have a plan to implement a Quality Management System? If yes, when and what system?
Do you have an Environmental Management system in place? If yes, please specify (ISO, EMAS etc.)
If no, do you have a plan to implement an Environmental Management System? If yes, when and what system?
Do you have any other certificates or documented systems covering quality or environmental issues in place that brings value into your customer relations?
Do you perform capability tests and analysis of your machines and equipments in your manufacturing process on a regular basis?


Do you work with continous SPC (Statistical Process Control) in your manufacturing process?


Do you have an established PPAP process in your manufacturing process (Production Part Approval Process)?
Do you have full tracebility in your own supply-chain on raw materials, semi-finished materials, sourced components and finished products or is it limited in any way? Please describe.
Do you work with any kind of cleanliness demands from, either your own customers or based on your own internal requirements?
Do you use any cilicone in your processes?


Do you follow the REACH regulations 1907/2006/EC?


Are you a member or in any other way participating in the IMDS (International Material Data System) today?


If not, are you familiar with the IMDS requirements and can you provide detailed information aligned with these requirements upon specific customer requests


Do you have materials, components or products that falls under the RoHS directive 200/95/EC and/or the WEEE directive 2002/96/EC?


Do you have materials, components or products that falls under the Conflict Materials legislation (Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act)?


  
GENERAL RFQ, PURCHASE ORDER HANDLING AND SHIPPING ADVICE 
How long time does it normally take for you to answer your customers on a general inquiry or a specific request for quotation (RFQ)?
Do you work with detailed cost break down structures in your quotations? If no, please explain why?
What validity time do you normally have on your quotations?
How long time does it normally take for you to send an order confirmation to your customers after receipt of their purchase order?
Do you distribute shipping advices on a regular basis to your customers or is this handled only on specific requests? Applicable when using EXW, FCA or FOB-terms according to Incoterms (in cases were the customer carries the risk and cost for transportati
What would be a typical production lead-time (through-put time) in number of working days in your manufacturing process on a manufacturing standard item?
  
GENERAL SUPPLY PRECISION (DELIVERY SERVICE AND -SECURITY) 
Do you measure your own delivery performance/precision to your customers today? If yes, please specify your present performance figures and development (last 3 years)
Does your customers measure your delivery performence/precision today? If yes, how does their measures and results look in comparison with your own data?
Have you set a concrete target value on what delivery performance/precision you should reach in order to safeguard your supplies to your customers and to reach world-class customer satisfaction? If yes, please specify
  
GENERAL MATERIAL PLANNING AND LOGISTICS 
What kind of MRP- or ERP-system do you use in your operations?
Are you working with any Portal, EDI- or VMI-solutions with your customers today? If yes, please specify
  
OTHERS 
Please add comments or additional facts that you feel CEJN should be informed about when reviewing your self assessment
  
SELF ASSESSMENT PERFORMED BY 
Name (full name of the responsible person who has updated the self assessment)
E-mail address (complete e-mail address to this responsible person)
Telephone number (complete direct telephone number to this responsible person)
Date (date of when the self assessment was updated and sent to CEJN)